Video Conferencing

Video conferencing overview

Video conferencing enables you to communicate within and outside the university, including abroad. It can be used to meet with colleagues, or to collaborate with other institutions, cutting down on the need to travel and therefore reducing carbon footprint.

To book a video conference, contact roombooking@londonmet.ac.uk who will provide a basic request form. Room bookings will book your conference with the JANET video conferencing service which is used by the university for all video conferences. Video conference can currently be carried out from rooms TSG-07 & TG-01 Holloway, CMB-21 Aldgate, KR1-01 Shoreditch, or MGB-36 Moorgate (Interpreting suite). These rooms are JANET registered. Your conference will start and finish automatically at the booked times.

Providing one of the above rooms is used, it is also possible to conference with a participant using non-JANET registered venue. This includes someone using a PC with a webcam and microphone. Note, it is not recommended that video conferences are carried out over wireless internet connections.

On Cisco Systems

Before the conference is due to start a green light should be illuminated on the conference unit, and also on the camera. These lights indicate that the system is ready. Pick up the remote control and the LondonMet Video Conferencing Homepage should be displayed on the monitor. If not, point the remote at the camera and press the Home key (key with the house symbol).

During the conference, to move and/or zoom the near end camera, use the Arrow and Zoom keys on the remote control. To move and/or zoom the far end camera, enter camera control mode by means of the up/down arrow keys, then press the left most function key and adjust the far end camera with the up/down arrow and zoom keys.  Also, the microphone can be muted by pressing the Microphone Mute Key. There is also a volume control on the remote.

With Cisco systems a presentation can be shared, e.g. Powerpoint slides. Connect your laptop to the fly leads provided and select the Presentation Key on the remote control to display or un-display the presentation. It may be necessary to operate a specific key combination on your laptop to send the image to the conferencing unit. Different display options are possible, these can be selected by pressing the Display Key on the remote control. Select the desired layout and press √

To end a video conference before it is scheduled to end, press the End Conference key on the remote control.

On Polycom VSX 7000 systems (Room CMB-21)

Before the conference is due to start press the Home Screen key on the remote control and the unit’s homepage should be displayed.

During the conference, to move and/or zoom the camera, use the Arrow and Zoom keys on the remote control. Also, the microphone can be muted by pressing the Microphone Mute Key. There is also a volume control on the remote control.

To end a video conference before it is scheduled to end, press the End call key on the remote control.