London Met students and lecturers use Weblearn for learning and teaching purposes and as such there are some common questions which come up time and time again. We have put together a list for staff and a list for students to answer some of these common questions.
For example, have you ever wondered what the black exclamation mark which sometimes appears next to a Turnitin submission means?
If you have any questions that you would like answered, please add them to the Staff Common Questions form and we include them in our list.
The Assessment Manager (LMU) shows the assessment details for all assessment components for a module as shown on Evision. By selecting one of the assessment types (Turnitin or Weblearn) you can view the recommended settings for the assessment tool, this includes the feedback release date which has been calculated based on information held by Evision.
If your assessment component is not listed or the due date does not show as expected, please check your data on Evision and email firstname.lastname@example.org / email@example.com to amend your assessment components.
To access the assessment manager go to Control Panel > Module Tools > Assessment Manager (LMU).
The Weblearn Grade Centre, formally known as the grade book, is area in your module where assessment data is stored and managed.
To access the Grade Centre go to Control Panel > Grade Centre > Full Grade Centre
Learn more about the Grade Centre functions and features
If you are using Turnitin assignments you should access the student submissions and though the Turnitin Inbox: Control Panel > Module Tools > Turnitin Assignments
All tests and surveys that exist on your module are stored in Control Panel > Module Tools > Tests, Surveys and Pools
To make a test available to students:
- Go to a content area and select Assessments > Tests
- Choose the test from the list
- Configure your test settings
- All contributory (summative) online assessment points must be deployed on the Online Submission area of your module.
Each test that exists on your module can be used (made available to students) once. If you want to reuse an existing test you will need to make a copy of the test.
Tests are stored in the module Control Panel > Module Tools > Test, Survey and Pools > Tests
To make a copy of an existing test:
- Go to Module Tools > Test, Survey and Pools > Tests
- Locate the test you want to copy and click on the drop down arrow to bring up the options menu
- Select ‘Copy’, a new copy of the test will now appear in your list
To change the name of the new test:
- Click on the drop down arrow to bring up the options menu
- Select Edit
- Click on the drop down arrow to bring up the options menu
- Select Edit
- Update the title and then click Submit
Enrolled students will not appear in the Turnitin assignment inbox until they have clicked on a Turnitin assignment in the module. This is will not prevent students submitting, as soon as they click a Turnitin link they will appear in the inbox.
To import the full student list into the Turnitin inbox before students have clicked on a Turnitin link, the roster will need to be synchronised.
To synchronise the Roster:
- Go to the Module control panel
- Select Module Tools > Turnitin Assignments
- Select any Assignment in the list
- Click on ‘Roster Sync’ located on the right hand side of the screen above the list of submissions
Once you have synchronised the roster all students enrolled on the module will appear in the list.
There may be occasions where you would want to submit a file on behalf of a student. This is only possible for Turntiin Assignments.
For Weblearn Assignments you may allow an additional attempt from the View Grade Details page.
When using Turnitin assignments you are able to submit files on behalf of a student after the deadline. Please be aware when you do this that the students will be able to view the grade and feedback as soon as it is added if the post date on the assignment has already past.
To submit on behalf of a student please follow these steps:
- Click on the submission link
- Under the ‘Author’ section click on the drop down list and then select the students name from the list
- The students name will now be populated in the name section
- Enter a submission ‘Title’
- Click on ‘Choose from this Computer’, locate the submission file on your computer then attach the file
- Click ‘Upload’
- When the file has uploaded, click ‘Submit’
Note: do not enter the students name into the text boxes, you must select the name from the drop down list or the submission will not be linked to the students account.
To view the message, hover your mouse pointer over the exclamation mark.
There are three scenarios where you might see a black exclamation mark next to a Turnitin submission:
1. More than 15% of the text is in the bibliography
You may see this message if you have chosen to exclude the bibliography from the originality report when the assignment was created. Turnitin recognises references and bibliography in text and will notify you when it detects more than 15% of the text is bibliography.
2. The service encountered an error when processing this paper
Sometimes Turnitin will experience issues when processing a file. In these circumstances you will be given the option to try to process the file again by clicking on the exclamation mark, or you may have the option to view the submission in the text only view. This view does not have an originality report.
3. Turnitin has flagged this paper as having word usage patterns that sometimes interfere with normal match detection
This message will appear if there is not any recognisable text, or only some sections of the text that can be recognised by Turnitin. It may happen with files that use text boxes, like in MS Powerpoint, or when a file has been converted to PDF using an online converter.
If students report they cannot see their feedback after the Post Date there are a couple of things you can check:
Is the Grade Centre column visible to students?
The My Feedback link provides a student view of the Grade Centre. If something is hiden from students in the Grade Centre not will not be visible to student theough My Feedback.
To check the column:
- Go to Control Panel > Grade Centre > Full Grade Centre
- Locate the Grade Centre column for the assignment and if you see this icon it is hidden from students
- Click on the options menu
- Select Show/Hide form students, to control the visibility.
Has a grade been entered in the feedback studio (Turnitin only)?
If no grade is entered into the feedback studio it will not display though the My feedback tool.
Has the information been passed form Turnitin to Weblearn yet?
Occasionally the communication between Turnitin and Weblearn gets interrupted so they need to be synchronised. An indication that this has happened is if you see an error 124 or students are unable to view their feedback once it has been released
To synchronise Turnitin with Weblearn:
- Go to Control Panel > Course Tools > Turnitin Assignments
- Find the relevant assignment in the list Click the ‘Sync Grades’ link to the right of the assignment name
Note: the sync grades button is directly above the ‘Delete Assignment’ link.
External examiners are automatically added to your module after Mark Entry has closed.
For information about managing External Examiners on Weblearn please ocntact your School.
Lecturers can add themselves to module using the module request form on the Weblearn home page
- Click on ‘Module Request’
- Enter the module code into the form and then select then required module from the drop down list.
- You will also need to confirm that you are authorised to access the module by selecting ‘Yes, I am the Module Leader or authorised by the Module Leader to request access to this module’.
- Select what role you would like to be added to the module in or choose not to be added.
- Click Submit
Adding colleagues to modules:
- Go to Control Panel > Users and Groups > Users
- Select Enrol User > Find Users to Enrol
- If known, enter the staff username or use the browse button to search for the user
- Select the role (usually Instructor or TA
- Click Submit
Students are automatically added to all modules they are registered on for their course. They need to check Evision to see if the correct modules are listed and contact their Student Hub if not. Once they have an active enrolment on the correct modules they will appear the next day.
There are some exceptions to this and they can include assessment only students, CASS Studio students and some types of postgraduate students. If required you can add students to your module yourself.
Student Preview is different from Edit Mode. Edit Mode simply hides content which should not be visible to students, whereas student preview allows you to view the content and interact with the module exactly as your students would.
When you enter Student Preview mode, Weblearn actually creates a temporary profile for you with student users’ rights. When you exit Student Preview, you are invited to keep or delete any profile data generated during the preview session. For example, if you take a test, this data may be stored in the temporary profile. You are advised to delete the user and associated data when you exit Student Preview mode (you have the option to store this choice as default).
Go to your ‘My Modules’ list and hover over the header and click on the ‘wheel’ icon that will appear.
Group modules by Term:
In the ‘TERMS’ section, click the ‘Group by Term’ checkbox and select which academic period you want to show in your list. The ‘Show Term’ option is selected by default, deselect all terms you want to hide from view. You can always go back and edit the settings again if you need to access them again.
You can also re-arrange the order in which the terms appear on your list. Hover over the term you want to move and drag it up or down the list.
The module entry point is the first area students see when they enter your module. The default module entry point is the Module Overview page.
To change the area that the module starts on go the Control Panel > Customisation > Teaching Style and choose the Entry Point from the dropdown list.
Note: do not make the Reading List the entry page. This is a link to an external tool which means each time someone clicks on the module they will get redirected to the tool rather than entering the module.
To hide an item choose the drop down arrow next to the title of the content and choose ‘Make Unavailable’, the content will then say it is hidden from students.
You can also use Adaptive Release which will hide/show the content according to rules you set up.
Adaptive Release allows you to create rules to control content availability.
- Click the down arrow that is next to the content’s title.
- Choose Adaptive Release
- Select the date and time you want it to be made available
Content can be re-ordered by hovering over the item, to the left an area will light up. Hovering over the lit up area changes the cursor to a cross, click and drag the item to where you want it.
Weblearn has a number of accessibility features including keyboard accessible keys which can be used to reorder content.
When you create content, you can determine where images appear in relation to your text. Select the Insert/Edit Image icon to embed an image in the text area or edit an existing selected image. Or, embed or edit an image with the right-click menu. You can also resize an image you already added in the text area. Press and drag an image’s corners or sides.
Mashups in the text editor. The Mashups tool embeds a piece of content from another platform into your module. For example, the MEDIAL Mashup allows you to search for videos on the MEDIAL Video Library and then embed the video into your module for students to access.
The types of Mashups available through Weblearn are:
- YouTube Video
- SlideShare Presentation
- Flickr Photo
Module (and organisation) files can be downloaded in bulk and then stored on Box for safe keeping.
- Go to Control Panel > Content collection > select module code
- Choose the file/s you wish to download
- Click the Download Package button to create a zipped folder
- Before you upload your files to box you need to extract the files from your zipped folder.
Simply right click the folder and choose ‘Extract all’, your files are now in a folder and can be uploaded to Box.
Announcements are sent to all users on the module. This includes all students and staff who are enrolled.
If you need to communicate to a specific group of students on the module you will first need to set up groups and then use the email tool.
If a list has been created with the correct module title then Weblearn should be able to automatically link to it, any module can be linked to any list and saved (for crosslists, or single lists for multiple modules). For help on creating lists please contact your academic liasion librarian.
Reading lists: a guide for academics (staff login required)
Weblearn has it’s own web conferencing tool call Blackboard Collaborate Ultra (or Collaborate for short). It is ideal runninig for webinars, online office hours, virtual meetings and more… In addition to the standard web conferencing features, Collaborate Ultra has interactive breakout groups and a polling tool.
To access Collaborate from your module go to Control Panel > Module Tools > Blackboard Collaborate Ultra